Privacy Policy

Effective Date: [May 9, 2026]
Last Updated: [May 9, 2026]

Welcome to Pride Center West Texas DBA VFW Basin Bingo (hereafter “we,” “our,” or “us”). We are a nonprofit community center dedicated to serving LGBTQN+ individuals and families through educational, recreational, cultural, and social programs.

This Privacy Policy explains how we collect, use, disclose, and protect your information when you visit our website, participate in our programs, donate, volunteer, or otherwise interact with us.

 

1. Information We Collect

We may collect the following categories of information:

A. Personal Information

Information you voluntarily provide, including:

• Name

• Email address

• Mailing address

• Phone number

• Date of birth

• Emergency contact information

• Payment or donation information

• Volunteer or employment application details

B. Program Participation Information

When you register for programs or events, we may collect:

• Attendance records

• Membership information

• Program preferences

• Accessibility or accommodation needs

• Waivers or consent forms

C. Automatically Collected Information

When you use our website, we may automatically collect:

• IP address

• Browser type

• Device information

• Pages visited

• Cookies and analytics data

 

2. How We Use Information

We use collected information to:

• Provide and manage programs and services

• Process registrations and donations

• Communicate about events, updates, and opportunities

• Respond to inquiries and requests

• Improve our website and services

• Maintain safety and security

• Comply with legal obligations

• Maintain nonprofit and tax reporting records

 

3. Sharing of Information

We do not sell personal information.

We may share information with:

• Service providers that assist with payment processing, email communications, website hosting, or data management

• Government authorities when required by law

• Emergency personnel when necessary to protect health or safety

• Partner organizations for collaborative programs, with appropriate safeguards

 

4. Donations and Payment Information

Donations and payments may be processed through third-party payment processors. We do not store full credit card information on our servers unless specifically stated.

Please review the privacy and security practices of any payment processor used through our website.

 

5. Children’s Privacy

We may collect information relating to minors for participation in youth programs. Such information is collected only with appropriate parental or guardian consent where required by law.

We do not knowingly collect personal information online from children under 13 without parental consent.

 

6. Photos, Videos, and Media

We may take photographs or videos during programs and events for promotional, educational, or fundraising purposes.

Participants may opt out of media use by notifying us in writing at:
info@pridecenterwt.org

 

7. Cookies and Website Analytics

Our website may use cookies and similar technologies to:

• Improve website functionality

• Analyze website traffic

• Understand visitor engagement

You can adjust browser settings to refuse cookies, though some website features may not function properly.

 

8. Data Security

We use reasonable administrative, technical, and physical safeguards to protect personal information from unauthorized access, disclosure, or misuse.

However, no method of electronic storage or transmission is completely secure, and we cannot guarantee absolute security.

 

9. Your Rights and Choices

Depending on your location and applicable law, you may have rights to:

• Access personal information

• Correct inaccurate information

• Request deletion of information

• Opt out of marketing communications

• Withdraw consent where applicable

To exercise these rights, contact us using the information below.

 

10. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of external websites.

 

11. Data Retention

We retain personal information only as long as necessary for:

• Program administration

• Legal compliance

• Financial reporting

• Safety and operational purposes

 

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

 

13. Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact:

Pride Center West Texas
Email: info@pridecenterwt.org